Current Status: Two critical projects starting this week. Dashcam 90% complete, Employee App starting. Everything on track, no blockers.
✅ Tools Already in Production
Operator (AI Employee Agent)
Status: Deployed and operational via Telegram
Current Capabilities:
- CRM access and queries
- Email search and drafting
- Task execution via shell commands
- File operations and web research
Usage: Available 24/7 via Telegram - ask it questions, give it tasks, get reports back
Maintenance: Ongoing improvements based on usage logs and feedback (continuous refinement)
Planned Enhancement: GPS tracking integration (see backlog projects below) - will enable "Where is truck #5?" type queries
GPS Fleet Tracking (Internal)
Status: Active for TRS fleet and employees
Current Use: Vehicle tracking via Teltonika devices, employee tracking via GPS Wox mobile app
In Progress: Dashcam integration (90% complete) + multi-company capability for commercial sales
📊 Project Portfolio at a Glance
| Project | Priority | Status | Timeline | Business Impact |
|---|---|---|---|---|
| Employee Hours Tracking App | 🔥 Critical | Ready to Start | 1 week to first release | Replace GPS Wox app, extremely simple MVP |
| Dashcam Multi-Company | 🔥 High | 90% Complete | 4-6 weeks | Ready to sell to external customers |
| Estimating Software | Medium | Planning | 6-9 months | Replace WinBid, incremental releases |
| Submittals App | Medium | Planning | 3-5 months | Replace current system (TBD requirements) |
| Operator GPS Integration | Medium | Backlog | 2-3 weeks | AI agent can answer "Where is truck #5?" |
| Asset Tracking | Low | Planning | TBD | Equipment/tools tracking (BitTrip style) |
| Daily Log | Low | In Progress | Ongoing | Brayden's training project |
| GPS Fleet Tracking | Medium | Active | Ongoing | Internal use, foundation for commercial product |
🎯 What We're Doing Now (Next 2-3 Months)
Priority #1 Employee Hours Tracking App (Mobile)
- Week 1: Build MVP (clock in/out interface)
- Week 2: Internal testing via TestFlight/Play Store beta
- Week 3-4: App store approval + employee rollout
The actual app is trivial (just buttons talking to existing backend). The 3-4 week total is mostly app store processes and employee onboarding.
Priority #2 Dashcam System Completion (Can run parallel)
What's Done: ✅ Hardware working, ✅ Video retrieval working, ✅ GPS integration working
What's Left: UI cleanup + multi-company authentication
📅 What's Coming Next (3-6 Months)
Estimating Software (WinBid Replacement)
Current System: WinBid by Plexxis
Approach: Small incremental releases, test with dev team first
Timeline: 6-9 months for full replacement
Next Step: Need to interview estimating department about pain points and must-have features
Submittals App Replacement
Current System: [Existing submittals app - details TBD]
Timeline: 3-5 months
Next Step: Need to document current workflow and pain points
⏸️ Projects on Back Burner (Lower Priority)
Operator - GPS Tracking Integration
What: Add GPS tracking queries to Operator (which is already operational - see Tools in Production above)
Why: Ask questions like "Where is truck #5?" via Telegram instead of opening dashboard
Timeline: 2-3 weeks (after Employee Hours App complete)
Note: Operator is live and working now (CRM, email, tasks). This just adds GPS as another capability. We continuously improve Operator based on usage logs.
Asset Tracking (BitTrip-Style)
Equipment and tools tracking across job sites. Can integrate with employee hours app later. Timeline TBD.
Daily Log App (Brayden's Training Project)
Deployed on Fly.io. This is intentionally a learning project for Brayden - not urgent. Farhad mentoring him on proper development workflow.
✅ Technical Approach (Locked In)
Decision 1: Mobile App Framework
Choice: React Native (cross-platform development)
Why: Industry standard (Meta, Microsoft, Shopify), fastest to market (3-4 weeks), single codebase, native performance, huge ecosystem
Timeline Impact: MVP in 3-4 weeks vs 8-10 weeks with separate native apps
Decision 2: Development Approach
Choice: Farhad handles internally via Cursor (no contractor needed)
Why: App is extremely simple - just clock in/out buttons. Backend already exists.
Budget: $0 (handled internally with existing resources)
Timeline Impact: 1 week to build, 3-4 weeks total with app store approval. Can work on Dashcam in parallel.
🎯 Current Execution Plan
Priority Sequence (Locked In)
- Immediate (This Month): Employee Hours App + Dashcam completion (running parallel)
- Next (Q3): Estimating Software (WinBid replacement) - incremental releases
- Following: Submittals App, Operator GPS, Asset Tracking
Note: This sequence optimizes for employee satisfaction first (immediate pain point), then commercial revenue (dashcam sales), then operational efficiency (estimating). Will adjust if business priorities shift.
Budget Status
✅ No additional budget required for current priorities
- Employee Hours App: $0 (handling internally)
- Dashcam Completion: $0 (internal work)
- All work within existing resources
If scope changes or timelines need acceleration, we'll flag budget needs in the next update.
⚠️ Risks & Mitigation
| Risk | Impact | Mitigation |
|---|---|---|
| Too many projects at once | Nothing gets completed | ✅ Clear prioritization: Employee App + Dashcam first, others wait |
| Resource constraints | Projects take longer than estimated | Consider contract developers for parallel work |
| Employee App adoption | Employees resist new app | Beta test with small group first, iterate based on feedback |
| Dashcam sales | No customers buy it | Low risk - have TRS as proof of concept, proven ROI |
📈 Success Metrics
Employee Hours App
✅ App in TestFlight/Play Store
✅ 80%+ employee adoption in 30 days
✅ Positive employee feedback
Dashcam System
✅ Multi-company login working
✅ 1 external customer in 60 days
✅ $500-1,000/month from first customer
Overall DevOps
✅ 2 major projects per quarter
✅ Projects within 20% of timeline
✅ Team satisfaction maintained
📌 Bottom Line (TL;DR for Andrew)
- Status: Everything on track. Tech decisions made, priorities set, execution started. Dashcam 90% complete, Employee App starting this week.
- Budget: $0 additional spend needed. Handling all current work with existing resources.
- Timeline: Employee Hours app built in 1 week, both projects done in 4-6 weeks total. Then we move to Estimating Software.
- What You'll See in 3 Months:
- Employees using new hours tracking app (better experience, less complaints)
- Dashcam system ready to sell (first revenue-generating customer)
- Operator answering "Where are our trucks?" via Telegram
- Estimating software Phase 1 launched (replacing WinBid incrementally)
- FYI: If business priorities shift (e.g., need Estimating faster, new urgent project), just let Farhad know and we'll adjust the plan and show you the tradeoffs.